Staff Positions

For the latest staff openings at Illinois Computer Science and the University of Illinois at Urbana-Champaign, please see:  http://jobs.illinois.edu.


 

Finance Coordinator
Department of Computer Science
College of Engineering
University of Illinois at Urbana-Champaign

 

The Department of Computer Science is seeking a Finance Coordinator to perform a variety of business functions as a member of the Department’s Business Office.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University’s commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu.

PRIMARY DUTIES & RESPONSIBILITIES:

  • Oversee the review of monthly account statements to assure accuracy and compliance withgenerally accepted accounting principles and University/department policies and procedures.
  • Evaluate business activities to determine compliance with department and university policies, and in accordance with best business practices. Take corrective action as necessary to resolveproblems independently or in conjunction with others to assure compliance with department and university requirements.
  • Develop special management reports and periodic financial statements and reports for departmental administrators in the areas of finance, facility use, building access control, and departmental operations.
  • Prepare financial projections for various funding sources including state, institutional, self-supporting, grant, and gift funds, ranging from zero dollar new initiatives, to several thousand dollar existing programs.
  • Oversee the closing of department-level funds at fiscal year-end, including reviewing the appropriateness of existing expenses for the year, assisting staff with submitting final transactions, and resolving any issues before the year ends.
  • Serve as a resource person to other business office and support staff members in the areas of departmental policy (including access control and data security), campus policy, and university resources.
  • Work closely with the department’s Awards Committee regarding available funding and oversee the processing of paperwork to affect the transfers of gift funds to award recipients.
  • Serve as department purchasing card and travel card manager, including establishing new cardholder accounts, and verifying annual training of card holders.
  • Act as a liaison between the department and other campus units to facilitate things such as budget transfers, policy sharing, and joint expenditures.
  • Supervise the department’s faculty support staff, which includes: conducting performance evaluations, monitoring leave reporting, mentoring, etc.
  • Maintain funding payables/receivables to and from other campus units, including managing the dollar amounts of funded initiatives to other units and overseeing the receipt of campus funds tothe department.
  • Oversee department endowment and quasi-endowment fund reports, and recording the market value gain/loss as reported by the University Foundation.
  • Consistently evaluate the effectiveness of existing policies and how effective they are insupporting departmental business goals. Develop, implement, and revise department policies in conjunction with administration as deemed necessary to ensure compliance with university regulations and best business practices.
  • Serve as backup to the Assistant to the Head.
  • Approve departmental purchases up to $50k.
  • Maintain corporate fellowships and corporate sponsorship accounts, including records of account balances, corporate memberships, invoicing, and other activity.
  • Process the receipt of gifts, both for research and other purposes. Handling checks, invoices, and bookkeeping needs.
  • Oversee cost sharing agreements to ensure all department and non-department commitments are accounted for, and keep track of multi-year funding commitments.
  • Participate in and provide support for grant budget proposal submissions in the absence of other staff, including handling paperwork, and budget documents.
  • Assume additional appropriate related finance duties to further the mission of the Department.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Business or a related field.
  • At least three years of relevant experience in business operations.

PREFERRED QUALIFICATIONS:

  • Experience with University of Illinois business policies and procedures and the Banner system.
  • Supervisory experience.

The Finance Coordinator is a full-time, benefits-eligible academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.

To apply for this position, please create your candidate profile at http://jobs.illinois.edu and upload your cover letter, resume, and names/contact information for three references by October 4, 2018. Full consideration will be given to complete applications received by the closing date. For further information regarding application procedures, contact Denise Corray, decorray@illinois.edu, 217-300-3309.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.