Admissions and Records Officer

Admissions and Records Officer - Computer Science

Department of Computer Science

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Job Summary

Administer the admissions process for all graduate programs in the Department of Computer Science.

Duties & Responsibilities

  • Receive, review and process applications to the CS graduate programs, including reviewing of credentials. Follow up with applicants on missing items and receipt of required documentation and respond to applicant inquiries for information. Respond to inquiries from prospective students via email and other virtual communication methods such as periodic office hours. Communicate with the Graduate College to address applicant needs and process admissions.
  • Serve as staff liaison for the CS Graduate Admissions Committee. Organize, schedule and attend meetings pertaining to graduate admissions and initiatives. Maintain the departmental application databases with application status. Advise the admissions committee and other CS faculty to maintain accurate admissions policies that are consistent with University admissions requirements.
  • Plan and organize recruiting events such as CS Visit Days and both internal and external informational events for prospective students, in collaboration with other graduate advising staff and faculty.
  • Data management, analyses, and reporting. Curate the admissions data for the graduate programs. Conduct periodic surveys of applicants, admitted students, and other stakeholders. Prepare reports on the graduate program, applications, and admissions for the Department, Grainger College of Engineering, and Graduate College.
  • Support maintenance of the graduate program’s admissions pages on the website and assist with various publications providing admissions information for prospective students. Develop tools for scaling the admissions review process. Provide input for development of new admission procedures, policies, and practices when requested by senior management.
  • Prepare various correspondence for newly admitted graduate students and follow up through matriculation. Assist with submission of fellowship paperwork to the Graduate College.
  • Assume additional graduate programs duties as needed to further the mission of the department. May require occasional evening and weekend work.

Minimum Qualifications

1.  High school diploma or equivalent.
2.  Any one or combination totaling three (3) years (36 months) from the categories below:
  • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
  • Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications

  • Experience working with students from diverse backgrounds.
  • Experience with technical tools for managing data and preparing reports.
  • Experience reviewing international student transcripts for engineering or related degrees.
  • Experience with event planning.

Knowledge, Skills and Abilities

  • Ability to organize, prioritize, and manage diverse activities.
  • Strong interpersonal, written and oral communication skills.

Appointment Information

This is a 100% full-time Civil Service 2756 - Admissions and Records Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after the search closes. Salary is commensurate with experience, starting at $40,000 annually. 

For more information on Civil Service classifications, please visit the SUCSS web site at

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on March 24, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. Please submit your cover letter, resume, and the names/contact information for three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing

Requisition ID: 1014916
Job Category: Administrative
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